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Accreditation  News

Top 10 tips for scheduling your site visit

3 minutes read • 30 May 2022
Accreditation  News

Are you an education provider preparing for a (virtual) site visit by APAC’s assessment team in coming months?

If so, there’s plenty of advice available to help make the process stress-free.

Our team will contact you well in advance and provide you with a site visit schedule template. It’s a guide to preparing a structured visit and includes suggested interviewee groups.

We aim to confirm the site visit schedule with you five to six weeks before the visit takes place.

To make the process run even more smoothly, here are 10 top tips from our assessment team.

include a 15-minute break between sessions

✅ allow 30 to 45 minutes per session depending on the number of interviewees and up to half an hour for questions regarding the pre-recorded tour of the clinic and facilities (adjust timing and length as required)

✅ ensure invitations are sent to all potential interviewees (the whole student cohort, all relevant staff members, etc.)

✅ make sure there are enough stakeholders at interview sessions (sessions are voluntary but it is in your best interests that stakeholders attend sessions and can speak to the written submission)

✅ streamline the sessions to ensure best use of stakeholders’ time (minimising the possibility of seeing the same person several times)

✅ adjust session times depending on the number of participants and move suggested sessions to suit stakeholder group availability

✅ ensure direct line managers and senior staff are not scheduled in the same sessions as staff, including sessions with professional staff

✅ encourage participants unable to attend an interview to submit written feedback to

✅ include the details of participants in the schedule (position titles, program of study, etc)

✅ consider the program sequences to be assessed, the campuses where accredited programs are offered and the location of staff teaching into these programs to ensure the most effective use of time for all participants.

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